Shared Care Record: data sets being shared, March 2025
What Urgent and Emergency Care (UEC), Palliative Care, Frailty and End of Life (EoLC) Data is available in Shared Care Record and where to find it
EOL_Palliative Care_Frailty Data in the ShCR Information May 2025 Final2
Partner organisations within Hertfordshire and West Essex
Gp Practices in Hertfordshire and West Essex
EMIS
Data sets available:
- Patient Details
- Summary
- Diagnosis
- Events
- Examinations
- Investigations
- Medications
- Problems
- Procedures
- Risks/Warnings
- Supportive Care
- EPaCCS Plus Frailty
Only coded information is available from GP records
TPP SystmOne
Data sets available:
- Administrative Items
- Clinical Items
- Observations
- Referrals
- Allergies and Adverse Reactions
- Encounters
- Immunisations
- Medications
- Problems and Issues
- Summary
- Supportive Care
Only coded information is available from GP records
Community Providers and Hospices
- Hertfordshire Community NHS Trust
- Central London Community Healthcare NHS Trust
- Rennie Grove Peace Hospice Care
- The Hospice of St Francis
- St Clare Hospice
- Isabel Hospice
- Garden House Hospice Care
TPP SystmOne
Data sets available:
- Administrative Items
- Clinical Items
- Observations
- Referrals
- Allergies and Adverse Reactions
- Encounters
- Immunisations
- Medications
- Problems and Issues
- Summary
Out of Hours Services – HUC
OneAdvanced Adastra
Data sets available:
- Demographics
- Patient History
- Examination Details
- Diagnosis
- Treatment Management Plan
- Prescribed Drugs
- Outcome
Information from Herts Urgent Care records is not sent in real-time. Information is updated twice every 24 hours.
Information is available from the date of connection to the Shared Care Record in October 2021.
Hertfordshire County Council – Adult Care Services
Liquid Logic
Data sets available:
- Demographics
- Allocated case worker
- Associated carer
- Disability
- Risk type
- Case details
Adult social care active cases only
The Princess Alexandra Hospital NHS Trust
Cerner Millenium
Data sets available:
- Admissions Discharge Transfers
- Administrative Items
- Demographics
- Appointment (display as visits with future date)
- Visits/Encounters
- Radiology (from 26/04/22)
- Endoscopy reports (from 23/03/23)
- Pathology (from 18/04/23)
Information is available from the date of connection of the organisation to the Shared Care Record – December 2021 – unless stated above.
East and North Hertfordshire NHS Trust
Multiple record systems
Data sets available:
- Admissions Discharge Transfers
- Visits/Encounters
- Demographics
- Appointments
- Inpatient Discharge Summary
- ED Discharge Summary
- Radiology reports
- Endoscopy reports
- Pathology (from 5/04/23)*
- Cellular pathology (not yet live)
Information is available from the date of connection to the Shared Care Record – 30/03/2023 – unless stated above.
Microbiology results and some other non- urgent pathology results from ENHT are completed by CUH and will display ‘CUH’ as source in the HIE.
West Hertfordshire Teaching Hospitals NHS Trust
Cerner Millenium
Data sets available:
- Admissions Discharge Transfers:
- Demographics
- Visits/Encounters
- Future appointments
- Allergies
- Diagnosis
- Immunisations
- Medications
- Problems
- Procedures
- Visits
- Vital Signs
- Endoscopy reports (from 05/07/2023 – 09/01/2024)
- Radiology reports (from 01/09/2022)
- Inpatient Discharge Summaries (from 04/11/2022)
- Outpatient Clinic letters (from 04/11/2022 or 05/07/2022)
- ED Discharge Summaries (from 01/02/2022)
- Multidisciplinary Team Meeting MDT letters (from 05/07/2023)
- Cardiology Echo report (from 06/06/2024)
- ReSPECT forms (from 11/04/2025)
- Maternity documents (from 06/06/2025)
- Pathology (not yet live date tbc)
Information will be available from the date of connection to the Shared Care Record – 23/06/22 unless stated above.
Hertfordshire Partnership University Foundation Trust
Mental Health and Specialist Learning Disability Services (excluding IAPT).
Civica Paris
Data sets available:
- Demographics
- Diagnoses/condition
- Referrals (open referrals only)
- Future appointments
- Visits/encounters (in-patient stays)
Information from HPFT does not appear in the ‘Mental health’ section of the HIE, it is distributed across relevant sections such as ‘Referrals’ and ‘Problems’.
Information from HPFT is not sent in real-time. Information is updated daily at 6am.
Partners outside of HWE Integrated Care System
- All organisations who are part of the Suffolk and North East Essex (SNEE) Shared Care Record, including:
- Essex County Council Adult Services
- Essex Partnership University NHS Foundation Trust
- Partners in Mid & South Essex who currently use the SNEE Shared Care Record
- The London Care Record – acute trusts, GPs and community providers who are sharing outside of their own ICS boundaries
Cambridge University Hospitals NHS Foundation Trust
EPIC
Data sets available:
- Allergies
- Appointments*
- Admissions/discharges/visits
- Discharge summaries
- Encounter(s)
- Family history
- Immunisations
- Implants
- Medications
- Misc. reports – anaesthesia record, progress notes
- Problems – chronic/unresolved (displayed in HIE ‘Problem List’ with onset date)
- Diagnosis (displayed in HIE ‘Problem List’ without onset date)
- Procedures
- Pathology (lab results, cellular pathology, microbiology)
- Radiology reports
- Social history
- Vital signs
* CUH appointments will display within the ‘Care Plan’ section of the HIE as a report titled ‘Plan of care’. There may be several entries as a report is generated each time an encounter is recorded for the individual.
Bedfordshire, Luton and Milton Keynes ICS (Currently Luton and Dunstable University Hospital only)
Data sets available:
- Allergies (at discharge)
- Appointments (outpatients)*
- Encounters/Visits (outpatients, ED, inpatient)
- Discharge medications
- Procedures
- Pathology (blood science/transfusion, cellular pathology, microbiology)
- Radiology reports
* Outpatient appointments will display within the ‘Care Plan’ section of the HIE
as a report titled ‘Plan of care’. Source will display as ‘BLMK’ in HIE
Detail of connections to Shared Care Records/partners outside of our ICS area
| Partner | Data available from HWE Shared Care Record | Data available to HWE Shared Care Record | More detail |
| London Care Record (covers the five ICS areas within London) | Acute trust data Out of Hours data | Selected GP, Acute trust and Community providers Read-only view of Universal Care Plans | See: London Care Record partners – Organisations listed as ‘Shares data across London’ are available to HWE Shared Care Record. London Universal Care Plans |
| Suffolk and North East Essex (SNEE) Health Information Exchange | All partners/data sets | All partners/data sets Key partners include Essex County Council and Essex Partnership University NHS Trust | SNEE Shared Care Record |
| Mid and South Essex (MSE) (currently part of the Suffolk and North East Essex HIE) | All partners/data sets | All partners/data sets | MSE included in SNEE link above NB: MSE are in the process of establishing a new North East Essex HIE) Shared Care Record during 2024 |
| Bedfordshire Luton and Milton Keynes (BLMK) | Acute trust data Out of Hours data | Currently Luton and Dunstable Hospital only (NB: Milton Keynes University Hospital NHS Foundation Trust available via London Care Record.) | See data set table slide 5 Current list of partners not available online |
| Cambridge University Hospitals NHS Foundation Trust (CUH) | Acute trust data Out of Hours data | CUH acute trust data | See data set table slides 4 and 5 |
Detail of connections to Shared Care Records/partners outside of our ICS area